Decreasing PowerPoint Presentation
File Size
Gayle Fink (Gayle
Fink)
This corner of the newsletter is reserved for readers
to share practical tips, techniques and shortcuts that can make a difference in
our work. Send your tips to Gayle Fink (gfink@bowiestate.edu).
Just this week I ran into the problem of one of my PowerPoint presentations crashing
my inbox. This usually happens to me when I include a large number of pictures in
the presentation. Below are steps to compress and optimize your PowerPoint file.
- Open your PowerPoint presentation.
- Click File/Menu and then Save as.
- From the save dialog box, click the Tools drop down menu and select
Compress Pictures.
- From the Compress Pictures dialog box, select All pictures
in document.
- In the Change resolution section, select Web/Screen
unless you need to be able to print the presentation in high quality.
- In the Options section, select Compress pictures
and Delete cropped areas of pictures.
- Click OK.
- Confirm that you want to Compress Pictures (if the dialog appears).
- Save the presentation with a new file name.
- Click Save.